Prime Allied Workforce Privacy Notice

Who This Notice Applies To

This Privacy Notice applies to personal information collected through the Prime Allied Workforce website and website-connected services where this Notice is displayed, referenced, or linked.

This may include information involving:
• Website visitors
• Prospective and current clients
• Job candidates and applicants
• Business representatives
• Strategic and community partners
• Vendors and service providers
• Individuals submitting inquiries
• Individuals requesting technical support
• Other individuals who communicate with PAW through our website

Certain employment, client, contractor, program, or other relationships may be subject to additional privacy notices, agreements, policies, or legal requirements.

Information We Collect

The information PAW collects depends on how you interact with us and the services or features you use.

Information You Provide to Us

You may provide information such as:
• Name
• Email address
• Telephone number
• Company or organization
• Job title or department
• Relationship to PAW
• Information submitted through website forms
• Client or business-development inquiries
• Partnership inquiries
• Employment or recruiting information
• Resumes and employment history
• Technical-support information
• Support ticket information
• Descriptions of technical issues
• Screenshots or documents
• Communications, feedback, and other information you choose to provide

Please use care when submitting information online. Do not submit highly sensitive personal information through a general PAW website form unless PAW specifically requests the information and provides an appropriate method for submitting it.

Applicant & Recruiting Information

Individuals interested in employment, contracted workforce assignments, or other opportunities with Prime Allied Workforce may provide information necessary for recruiting, candidate evaluation, onboarding, placement, or related workforce activities.

Depending on the applicable process, this information may include:
• Contact information
• Resume and employment history
• Education
• Skills and professional experience
• Professional qualifications
• Certifications and licenses
• Availability
• Position preferences
• Other information voluntarily provided during the recruiting process

Additional information may be requested later when legally permissible and necessary for employment, placement, verification, compliance, or onboarding purposes.

Information collected during formal employment processes may also be subject to additional PAW employment, recruiting, personnel-record, security, and privacy policies.

Client & Business Information

When a business or its representative contacts PAW about our services, we may collect information necessary to understand the organization's needs, develop the business relationship, and provide requested services.

This may include:
• Representative's name and contact information
• Business or organization name
• Position or title
• Business needs
• Requested services
• Workforce requirements
• Communications with PAW
• Information necessary to develop proposals or agreements
• Information necessary to administer services or maintain the business relationship

PAW may maintain records concerning current and prospective clients for legitimate business administration, service delivery, relationship management, compliance, recordkeeping, and business-development purposes.

Partnership & Community Information

Organizations and individuals interested in strategic partnerships, community programs, referral relationships, employee-resource arrangements, or collaborative initiatives may provide information about themselves and their organizations.

PAW may use this information to evaluate potential relationships, establish and administer partnerships, coordinate programs, manage referrals, support collaborative initiatives, and communicate with participating organizations.

IT Support Information

When you submit an IT support request through a PAW website or support system, we may collect information necessary to identify, investigate, manage, and resolve your request.

This may include:
• Name
• Email address and telephone number
• Company
• Department
• Relationship to PAW
• Support category
• Description of the issue
• Priority information
• Screenshots or attachments
• Ticket number and status
• Submission and resolution information
• Communications concerning the support request

Support information may be transmitted between PAW's website, workflow systems, email systems, document-management systems, and other authorized business platforms as necessary to process and manage the request.

That language is particularly important because your Wix IT form currently passes information through your automated workflow into your internal SharePoint support system.

Information Collected Automatically

When you visit our website, certain technical information may be collected automatically by the website platform and technologies used to operate, secure, maintain, and evaluate the site.

Depending on the technologies involved, this may include:
• Internet Protocol (IP) address
• Browser type
• Device and operating-system information
• Approximate location derived from technical information
• Pages viewed
• Date and time of visits
• Referring website or source
• Website interactions
• Session information
• Cookie identifiers
• Technical and diagnostic information

PAW may use this information to operate and secure our website, understand website performance, identify technical problems, prevent misuse, and improve the visitor experience.

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When We Disclose Information

Prime Allied Workforce does not disclose personal information indiscriminately. We may disclose information when reasonably necessary to operate our business, provide requested services, administer relationships, protect legitimate interests, or comply with applicable obligations.

Service Providers

PAW may provide information to authorized service providers that perform functions on our behalf or support our business operations. These may include website hosting, technology, communications, workflow automation, document management, cybersecurity, analytics, professional services, and business administration.

Clients

Where appropriate, permitted, and authorized, PAW may provide information to clients in connection with workforce services, contracted services, business services, or other legitimate activities associated with the client relationship.

Business, Strategic & Community Partners

PAW may disclose information when reasonably necessary to administer a legitimate partnership, referral arrangement, employee-resource program, community initiative, collaborative program, or service requested by an individual or organization.

This language is important for relationships like the employee-resource partnership model we discussed, without implying that PAW automatically gives employee information to a partner.

Professional Advisors

PAW may disclose information to attorneys, accountants, auditors, insurers, consultants, and other professional advisors when reasonably necessary for legitimate business, legal, risk-management, or compliance purposes.

Legal & Regulatory Requirements

PAW may disclose information when required or permitted by applicable law, regulation, subpoena, court order, legal process, regulatory inquiry, or governmental request, or when reasonably necessary to protect legal rights, safety, property, or security.

Business Transactions

Information may be disclosed or transferred in connection with an actual or proposed merger, acquisition, financing, restructuring, reorganization, sale of assets, or similar business transaction, subject to applicable legal requirements.

Sale of Personal Information

PAW does not sell personal information for monetary consideration as part of its ordinary business model.Some privacy laws define terms such as "sale," "sharing," "targeted advertising," or similar activities more broadly than an ordinary monetary sale. If PAW engages in activities subject to these definitions or becomes subject to laws requiring additional disclosures or privacy choices, PAW will provide applicable notices and controls as required.

Data Security

Prime Allied Workforce maintains reasonable administrative, technical, and organizational safeguards designed to protect personal information against unauthorized access, disclosure, alteration, destruction, loss, or misuse.
Depending on the information and systems involved, safeguards may include: Access restrictions and permission controls; Account and authentication controls; Security technologies; Administrative procedures; Information-security practices; Document and records controls; Workforce confidentiality requirements; Restricted access to sensitive business information; Security monitoring and incident-response practices; Other safeguards appropriate to the nature of the information. While PAW takes reasonable measures designed to safeguard information, no website, information system, electronic transmission, or method of electronic storage can be guaranteed to be completely secure. Visitors should use appropriate care when transmitting information electronically and should not submit highly sensitive or confidential information through general-purpose website forms unless specifically instructed by PAW.

Data Retention

Prime Allied Workforce retains personal information for as long as reasonably necessary to fulfill the purposes for which it was collected and to satisfy applicable business, contractual, legal, regulatory, security, audit, records-management, and dispute-resolution requirements. Retention periods may vary depending on: The type and sensitivity of the information; The purpose for which it was collected; The nature and duration of PAW's relationship with the individual or organization; Contractual requirements; Applicable legal and regulatory requirements; Security and fraud-prevention considerations; Audit and recordkeeping requirements; Actual or potential disputes or legal claims. When information is no longer reasonably required, PAW may delete, anonymize, archive, or otherwise manage the information in accordance with applicable requirements and PAW's records-management practices.